Post Contract Meetings

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Note

• 21/2/2023: Revised.
• 5/4/2022: Split from Post Contract.
• 3/4/2020: Created.

Attend meetings

1. Principle:
   • Be proactive at meetings
   • Participate in discussions
   • Contribute to the meetings.

   • (added, 21/2/2023)

2. Project co-ordination meetings (usually monthly):
   • attended by Employer and Consultants without Contractor
   • QS usually attends
   • for discussing outstanding design, statutory submission status, selection of Nominated Sub-Contractors and Suppliers.
3. Design co-ordination meetings (as required):
   • attended by Consultants
   • QS usually does not attend
   • for more detailed co-ordination of drawings prepared by different Consultants.
4. Site meetings (usually monthly, more frequently initially):
   • attended by Consultants, Contractor and Sub-Contractors
   • QS usually attends the relevant part
   • for discussing site programme, progress, document issuance and submission status, problems, etc.
5. Sub-Contractors’ co-ordination meetings (usually weekly):
   • attended by Contractor and Sub-Contractors
   • QS does not attend
   • for detailed co-ordination of shop drawings, installation drawings, programme, progress, problems, etc.
6. Final Account meetings (as required):
   • attended by QS and Contractor / Sub-Contractors
   • for discussing and agreeing Final Account
   • during the course of construction and not necessarily deferred until after completion of the Works.

First progress meeting首次進度會議

1. Meetings:
   • Agree subsequent meeting schedule.
     以後會議的時間表。
2. Communication:
   溝通：
   • Introduce various parties and their representatives
     介紹有關方及其代表
   • Establish communication channels.
     溝通渠道。
3. Site:
   工地：
   • Discuss problems upon site takeover
     接收工地的問題
   • Present and review site layout
     現場佈置
   • Present and review security system
     安保制度
   • Present and review construction method statement.
     施工組織設計。
4. Time:
   工期：
   • Fix official Commencement Date and specified Completion Date
     正式開工及規定竣工日
   • Establish programme submission system
     進度計畫送審制度
   • Establish progress report submission system
     進度報告送審制度
   • Establish Sub-Contract tendering programme.
     分包定標進度計畫。
5. Design and Contractors’ submissions:
   規劃及設計：
   • Report on status of Government approvals
     政府批文進度
   • Establish shop drawings submission system
     制配圖紙送審制度
   • Establish samples submission system
   • Establish records submission system (labour attendance, safety, MPF, etc.).
6. Instruction system:
   指令制度
   • Establish instructions and variation quotations system
   • Establish authority to instruct and receive instructions.
7. Payments:
   付款制度
   • Establish payment application and certification timeframes and workflow.
8. Before or after meeting:
   • Agree payment application format
   • Agree preliminaries’ payment schedule.

(moved from other page, 21/2/2023)

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