Preliminaries

Table of Contents

  1. Note
  2. Intro
  3. Headings of preliminaries items

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Note

20/2/2023: Created.

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Intro

  1. The preliminaries items in the Preliminaries Bill or Specification Preliminaries describe the common information or requirements for the Works as a whole.
  2. A sample list of the headings of the preliminaries items is given below.
  3. Some of the items are for information only and should not be priced against.
  4. The Form of Contract used in the sample is the “Agreement & Schedule of Conditions of Building Contract for use in the Hong Kong Special Administrative Region, Private Edition” – With Quantities, 2005 Edition or Without Quantities, 2006 Edition published by the Hong Kong Institute of Architects, The Hong Kong Institute of Construction Managers and the Hong Kong Institute of Surveyors.
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Headings of preliminaries items

  1. GENERALLY
    • Generally
  2. DEFINITIONS
    • Employer
    • Architect
    • Structural Engineer
    • Quantity Surveyor
    • Contractor / Main Contractor
    • Nominated Sub-Contractor
    • Nominated Supplier
    • Clerk of Works / Resident Engineer
    • Hong Kong
    • Approval
  3. SITE
    • Location
    • Site visit
    • Access and restrictions
    • Sub-soil conditions and investigation reports
    • Removal of underground obstructions
  4. WORKS
    • Generally
    • Scope of the Works
    • Works to be carried out by specialist domestic sub-contractors
    • Works to be carried out by Nominated Sub-Contractors
    • Goods to be supplied by Nominated Suppliers
    • Relationship with Nominated Sub-Contractors and Suppliers
    • Works carried out under previous contracts
    • Works carried out under Specialist Contracts (See also Conditions of Contract clause 30)
    • Works by Public Authorities (See also Conditions of Contract clause 6.4)
    • Relationship with Specialist Contractors and Public Authorities
    • Description of the Works
  5. TIME
    • Possession of the Site | Entry to the Site
    • Completion
    • Overtime
    • Extra costs arising from phasing of the Works
    • Ordering
    • Delivery and storage
    • Substantial Completion
    • Programme (See also Conditions of Contract clause 3.1)
    • Weekly reports
    • Daily reports
    • Progress photographs
  6. CONTRACT
    • Form of Contract (giving a list of the clause headings of the General Conditions of Contract as amended by the Special Conditions of Contract):
    •      Clause No:
    •      1          Interpretation and definitions
    •      2          Contractor's obligations
    •      3          Master programme
    •      4          Architect's instructions
    •      5          Documents forming the Contract and other documents
    •      6          Statutory obligations
    •      7          Setting out the Works
    •      8          Materials, goods, workmanship and work
    •      9          Intellectual property rights
    •      10        Contractor's site management team
    •      11        Access for the Architect to the Works
    •      12        Architect's representative
    •      13        Variations, Provisional Quantities, Provisional Items and Provisional Sums
    •      14        Contract Bills | [Not used if Without Quantities version]
    •      15        Contract Sum
    •      16        Materials and goods on or off-site
    •      17        Substantial Completion and defects liability
    •      18        Partial possession by Employer
    •      19        Assignment and sub-letting
    •      20        Injury to persons and property and indemnity to Employer
    •      21        Insurance against injury to persons or property
    •      22        Insurance of the Works
    •      22A      Insurance of the Works by the Contractor
    •      22B      Insurance of the Works by the Employer
    •      22C     Insurance of existing building and insurance of the Works by the Employer
    •      23        Possession, commencement and completion
    •      24        Damages for non-completion
    •      25        Extension of time
    •      26        Delay recovery measures
    •      27        Direct loss and/or expense
    •      28        Notice of claims for additional payment
    •      29        Nominated Sub-Contractors and Nominated Suppliers
    •      30        Persons engaged by Employer
    •      31        Facilities for statutory undertakers and utility companies
    •      32        Certificates and payments
    •      33        Surety bond
    •      34        Antiquities
    •      35        Determination by Employer
    •      36        Determination by Contractor
    •      37        Determination by Employer or Contractor
    •      38        Fluctuations
    •      39        Notices, certificates and other communications
    •      40        Recovery of money due to the Employer
    •      41        Settlement of disputes
    • Appendix to the General Conditions of Contract
    • Form of Nominated Sub-Contract
  7. DRAWINGS AND SPECIFICATION
    • Tender Drawings
    • Specification
    • Shop drawings, combined services drawings and builder's work drawings
    • Drawings etc. at Site
    • Dimensions
  8. PRICES
    • Tender | Tender (without Bills of Quantities)
    • No adjustment for rises or falls in cost of labour and materials
    • Bills of Quantities / Bills of Provisional Quantities | Schedule of Quantities and Rates and General Summary
    • Provisional Quantities
    • Lump sum prices for sections of the Works
    • Adjustment of P.C. and provisional sums
    • Invoices, receipts, etc.
    • Expenses in connection with variations and settlement of accounts
    • Supportive documentation for a fair valuation
  9. MATERIALS AND WORKMANSHIP
    • Proprietary brand names
    • Alternative materials and goods
    • Samples
    • Period of approval
    • Ordering materials and goods
    • Packing and protection
    • Loading and unloading of materials and goods
    • Safe custody of materials and goods
    • Testing of materials and goods
    • Testing on completed piles
    • Defects after completion (See also Conditions of Contract clause 17)
    • Life time warranty
  10. STATUTORY OBLIGATIONS
    • Notices, Fees and Charges (See also Conditions of Contract clauses 6.1 and 6.3)
    • Buildings Ordinance
    • Working hours, rates of wages etc.
    • Safety precautions
    • Construction Industry, Pneumoconiosis and Mesothelioma Levies
    • Noise control
    • Illegal immigrants
    • Buildings Energy Efficiency Ordinance (BEEO) submission
  11. PROTECTION OF PUBLIC
    • Protection of public
    • Protection of public property
    • Protection of adjoining property
    • Protection and maintenance of existing slopes
    • Maintenance of existing roads, footpaths, steps, etc.
    • Maintenance of existing trees and shrubs
    • Maintenance of existing services
    • Construction of foundations close to buildings, roads and other structures
    • Dust suppression measures
  12. INSURANCE AND SURETY
    • Employees’ Compensation Insurance (See also Conditions of Contract clause 21)
    • Contractors’ All Risks and Third Party Liability Insurance (See also Conditions of Contract clauses 22, 22A, 22B and 22C)
    • Insurances of materials and goods prior to delivery
    • Insurances of construction plant and temporary buildings
    • Surety bond (See also Conditions of Contract clause 33)
  13. MANAGEMENT
    • Site management team
    • Qualified Site Supervision
    • Labour
    • No workmen living on site
    • Setting out (See also Conditions of Contract clause 7)
    • Site instructions
    • Stop Works Instructions
    • Watching
    • Visitors
    • Fire protection
    • Removal of rubbish
    • Removal of water
    • Protection and cleaning upon completion
    • Treasure trove, coins etc.
    • Blasting
    • Transport for Architect, Consultants, Resident Engineer and Clerk of Works
  14. TEMPORARY WORKS
    • Plant, tools, etc.
    • Scaffolding
    • Hoardings, screens, etc.
    • Contractor's workshops, offices and storage sheds
    • Office for Employer’s site staff
    • Sanitary conveniences
    • Positions of all site offices, temporary latrines, sheds, hoists and the like
    • Temporary supports
    • Telephones
    • Temporary water
    • Temporary lighting and power
    • Restriction of advertising
    • Name board
    • Other temporary works
  15. CO-ORDINATION AND ATTENDANCE
    • Co-ordination
    • Attendance on Nominated Sub-Contractors and Specialist Contractors
    • Attendance on Public Authorities
    • Artists or Tradesmen not Sub-Contractors

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