Install Thunderbird

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8 September 2020: 'Manually sort folders' add-on added.

12 August 2020: Revised to fix font for print headers only.

11 August 2020: First Created.

Note

Thunderbird is an email client.

Install Thunderbird

Download version 68.11.0 from here and install:

https://archive.mozilla.org/pub/thunderbird/releases/68.11.0/win32/en-US/

Do not upgrade to version 78 yet because not all required Add-ons are compatible.

Set up the first email account.

For Gmail account, enter the Gmail address and use automatic setup.

Use the following settings to manually set up email account accessing company's email server:

  • Account Name: kctcl
  • Your Name: K C Tang Consultants Ltd.
  • Email Address: kctcl@kctang.com.hk
  • Incoming Server Type: IMAP Mail Server
  • Server Name: kctang.com.hk
  • Port: 993
  • Connection security: SSL/TLS
  • Authentication method: Normal password
  • Outgoing Server Name: kctang.com.hk
  • Port: 465
  • Connection security: SSL/TLS
  • Authentication method: Normal password

Select Tools > Accounts Setting to further define or adjust the settings:

​​​​​​​​​​​​​​​​​​​

Select Tools > Accounts Setting > Account Actions > Add Mail Account to add other accounts.

Leave the options under Tools > Options as the default.

Install Add-ons​​​​​​​

Select Tools > Add-ons.

Search at "Find more extensions" for the following add-ons, install them and restart Thunderbird:

  1. AttachmentExtractor Continued - to download attachments
  2. ImportExport Tools NG - to import or export emails or folders, good for exporting for archive 
  3. Lightning - to use calendars
  4. LookOut (fix version) - to open Outlook attachments
  5. Manually sort folders - to re-sequence order of accounts and folders
  6. Provider for CalDAD & CardDAV - required for TbSync below
  7. PrintingTools NG - to set print page layout
  8. Quick Folder Move - to move or copy emails between folders
  9. Remove Duplicate Messages (Alternate) - to remove duplicate emails
  10. SmartTemplate4 - to set templates for composition, reply and forwarding
  11. TbSync - to synchronize contact, task and calendar information.

Use Quick Folder Move

Select some messages.

Press the following keys to open a context menu, enter a few characters for the name of the destination folder to display possible choices, move down to select the folder, and press Enter.

Press:

Shift+M to move the currently selected messages to the destination folder.

Ctrl+Shift+M to repeat moving to the previously selected folder.

Shift+Y to copy the currently selected messages to the destination folder.

Ctrl+Shift+Y to repeat copying to the previously selected folder.

Shift+G to jump to the destination folder (without the need to pre-select come messages).

Setup Remove Duplicate Messages

Select Tools > Add-on Options > Remove Duplicate Options:

Select Move to Trash instead of Delete permanently if not sure.

Select Folder if comparison is not across different folder.

Setup Print Page

Select File > Page Setup:

Setup Printing Options

Select File > Printing Options:

(Revised to fix font for headers only, 13 Aug 2020)

Setup SmartTemplate4

Select Tools > Add-on Options > SmartTemplate4:

Copy and paste the following latest Code in the Quote Header of the Reply and Forward options:

<a blank line first>
Regards,

Mr. K C Tang <replace with your name>
for
K C Tang Consultants Ltd.
T:(852)2866-6451 F:(852)2865-4751 W:www.kctang.com.hk

<hr/>
<SPAN style="FONT-SIZE: 10pt">
<b>Sent: </b>%X:=sent% %datelocal% %date_tz%
​​​​​​​<b>From: </b>%from(name,bracketMail())%
<b>To: </b>
<SPAN style="FONT-SIZE: 8pt">
%to(name,bracketMail())%</SPAN>
[[<br><b>Cc: </b>
<SPAN style="FONT-SIZE: 8pt">
%cc(name,bracketMail())%</SPAN>]][[<br><b>Bcc: </b>
<SPAN style="FONT-SIZE: 8pt">
%bcc(name,bracketMail())%</SPAN>]]
<b>Subject: </b>%subject%
</SPAN>
<hr/>

Insert license key in the next menu.

Setup TbSync

Select Tools > Synchronization Settings (TbSync):

Or select Tools > Add-on Options to go to the following, then select Add new account > CalDAV & CardDAV:

Select Install Provider > download link:

Add CalDAV & CardDAV:

After adding, and re-starting Thunderbird as necessary, go back and select Google > Next:

Enter a friendly account name and select Next:

Enter Google account email address and its password:

Select Finish:

Select Enable and synchronize this account:

Available resources like Google address book and calendars will be displayed.

Select those to be synchronized > Synchronize now:

The address book and calendars will be available for use.

Change Periodic synchronization (in minutes) to 10. The app will probably change it to 30.

 

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