Post Contract Meetings

Post Contract Meetings KCTang

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Note

  • 21/2/2023: Revised.
  • 5/4/2022: Split from Post Contract.
  • 3/4/2020: Created.

Attend meetings

  1. Principle:
    • Be proactive at meetings
    • Participate in discussions
    • Contribute to the meetings.

    • (added, 21/2/2023)

  2. Project co-ordination meetings (usually monthly):
    • attended by Employer and Consultants without Contractor
    • QS usually attends
    • for discussing outstanding design, statutory submission status, selection of Nominated Sub-Contractors and Suppliers.
  3. Design co-ordination meetings (as required):
    • attended by Consultants
    • QS usually does not attend
    • for more detailed co-ordination of drawings prepared by different Consultants.
  4. Site meetings (usually monthly, more frequently initially):
    • attended by Consultants, Contractor and Sub-Contractors
    • QS usually attends the relevant part
    • for discussing site programme, progress, document issuance and submission status, problems, etc.
  5. Sub-Contractors’ co-ordination meetings (usually weekly):
    • attended by Contractor and Sub-Contractors
    • QS does not attend
    • for detailed co-ordination of shop drawings, installation drawings, programme, progress, problems, etc.
  6. Final Account meetings (as required):
    • attended by QS and Contractor / Sub-Contractors
    • for discussing and agreeing Final Account
    • during the course of construction and not necessarily deferred until after completion of the Works.

First progress meeting
首次進度會議

  1. Meetings:
    • Agree subsequent meeting schedule.
      以後會議的時間表。
  2. Communication:
    溝通：
    • Introduce various parties and their representatives
      介紹有關方及其代表
    • Establish communication channels.
      溝通渠道。
  3. Site:
    工地：
    • Discuss problems upon site takeover
      接收工地的問題
    • Present and review site layout
      現場佈置
    • Present and review security system
      安保制度
    • Present and review construction method statement.
      施工組織設計。
  4. Time:
    工期：
    • Fix official Commencement Date and specified Completion Date
      正式開工及規定竣工日
    • Establish programme submission system
      進度計畫送審制度
    • Establish progress report submission system
      進度報告送審制度
    • Establish Sub-Contract tendering programme.
      分包定標進度計畫。
  5. Design and Contractors’ submissions:
    規劃及設計：
    • Report on status of Government approvals
      政府批文進度
    • Establish shop drawings submission system
      制配圖紙送審制度
    • Establish samples submission system
    • Establish records submission system (labour attendance, safety, MPF, etc.).
  6. Instruction system:
    指令制度
    • Establish instructions and variation quotations system
    • Establish authority to instruct and receive instructions.
  7. Payments:
    付款制度
    • Establish payment application and certification timeframes and workflow.
  8. Before or after meeting:
    • Agree payment application format
    • Agree preliminaries’ payment schedule.

(moved from other page, 21/2/2023)

 

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