Note
7 April 2019: "Issuing Tender Documents just before holidays" added.
Issuing Tender Documents just before holidays
臨假期前出標
Added 7 April 2019
- If issuing Tender Documents on Friday, remind the tenderers that our office is closed on Saturday and not available for collection of documents.
若星期五出標，提醒投標者敝公司星期六不辦公、不要到取文件。 - If issuing Tender Documents just before the Chinese New Year Holidays, ensure that the tendering period can accommodate the different lengths of holidays of the tenderers and their suppliers and factories. Factories usually close for longer time than the public holidays.
若臨農曆年假前出標，確保投標期可以包容投標者及他們的供應商及工廠的不同的假期長度。工廠通常放假較公眾假期長。
Office appliances
辦公用具
- Paper
紙張 - Printer
打印機 - Photocopier
影印機 - Scanner
掃描器 - Binding machine
釘裝機 - Telephone
電話 - Fax machine
傳真機 - Broadband connection
寬頻接線 - Internet service
互聯網服務 - Intranet
內聯網 - Computer
電腦 - Client software
客戶機軟件- office automation
辦公 - pdf and compression
pdf 及壓縮 - CAD and BIM
繪圖及立體資訊模擬 - server software
伺服器軟件 - File server
檔案伺服器 - Email server
電郵伺服器 - Web server
網頁伺服器
- office automation
Passwords
密碼
- Unless authorized, do not watch, memorize or use passwords used by the Company to assess internal or external websites
未獲授權不應觀看、記下及使用公司使用的內外網站的密碼 - Do not disclose passwords used by the Company to outside persons
不得對外人披露公司使用的密碼
Fax machine setting
傳真機的設定
- Set time clock
設定時鐘 - Set sender’s identity
設定發送者的識別
Printer driver
影印機的驅動程式
- Do not install those provided by Windows
不要安裝Windows 提供的 - Install those provided by the printer companies
安裝打印機公司提供的 - Copy the file saved in the “Installation Sources” folder in the server to the local computer, install, set to use A4, black and white, single sided and recycled paper, and delete the file after successful installation
把存儲在伺服器”Installation Sources”檔案夾內的安裝檔抄到自己電腦，安裝，設定用A4、黑白、單面、再用紙，裝後刪除安裝檔
Protocol when answering phone calls
接聽電話的禮儀
- Answer first with company name or own name
先報上公司名稱或自已名稱 - Proactively answer calls unattended, write down name of caller, company name, contact number, and relevant project or matter, and pass the note to the relevant person
主動代接無人接聽的電話，並寫低來電者名稱、公司、聯絡電話、相關的工程或事項，交給有關人員跟進回覆
Use of emails
電郵的使用
- Follow the template for folder structure under the email Data folder to create new folder structure for new jobs
參照Data電郵夾下的電郵夾結構模板” template for folder structure” 的概念把所有工程的電郵夾分類及統一名稱 - Delete spam emails on sight, to reduce everybody’s abortive time to read (permanent clearance from the Deleted Items folder will be done by the Administrator)
一見垃圾電郵就立刻刪除，以免人人都要花時間看(從刪除郵件夾永久刪除由管理員做) - Ignore all emails received from time to time calling for security verification regarding iTune, Apple ID, Microsoft, PayPal, HSBC, etc. since they are mostly malicious emails
千祈不要理會不時收到的關於iTune、 Apple ID、Microsoft、PayPal、HSBC 等等要人重新輸入認證的電郵，黑郵居多 - Do not open or save attachments received from unknown persons, and do not click open links
不要打開或儲存來自不認識的人的附件，亦不要打開連結
Use of WhatsApp
短信的使用
- Reply immediately upon receipt of messages in the Company chat group and relating to self or all people
在公司群組收到關於自已或關於全部人的短訊要即覆 - Report after completion of the task
在事件完成後要報告
Revit
- Use the License Transfer Utility provided by Revit to transfer Standalone License from one computer to another computer without infringing the license
使用Revit提供的許可證轉移工貝(License Transfer Utility)把單機許可證從一部電腦, 轉移到另一部機而不違反許可證 - Use Revit 2015 because some outside companies still use Revit 2013 or 2014 and models of new version cannot be converted back to older versions
使用Revit 2015版，此乃因為外面有些公司仍只用Revit 2013或2014版，但新版本的模型不能改回舊 - Use Revit 2015 for trial
2016版屬試用
Documentary system
文書機制
- Use standard documents and templates
使用標準檔、範本 - Implement file management
執行檔案管理 - State file names, reference numbers, project names, contract names, subjects
註明檔案名稱、編號、項目名稱、合同名稱、主旨 - State date of receipt or dispatch, and affix acknowledgement chop
註明收發的日期及蓋簽收章 - Carry out internal check
執行內部審核 - Double-check after printing
列印後要覆核 - Double-check after calculating
計算後要覆核 - Double-check after transferring figures
搬移數字要覆核 - Check quantities and rates
覆核數量、單價
File compression
檔案壓縮
- Set Winrar to use zip format to enable users who do not have Winrar to open (Windows file explorer can open zipped files)
把Winrar 檔的格式設定為zip方便沒有Winrar的人打開(Windows file explorer可打開zipped 檔
Generate pdf file from Word file
Word 檔轉換成 pdf檔
- 按以下優先次序以減少檔案大小：
- Print CutePDF (如有)
- Print - Save as Adobe PDF (如有)
- Print - Adobe PDF (如有)
- Export
- Save as
Travelling expense
交通費
- State the destination on all taxi fare receipts for the record
在 所有的士單據上列明目的地，以作記錄
Use of toilets
衛生間的使用
- Use the toilet roll plastic wrapper after unwrapping as the base cushion to the toilet roll to avoid wetness and reduce dirt
把廁紙膠套在剝除後用作廁紙的座墊，以便防濕及減髒 - Place a new roll as reserve when the toilet roll is about to be used up
廁紙接近用完，主動取放一卷作後備