Finalising 定稿

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  1. Adjustments should also be made to complete measurement of missing items found when clearing Drawings, Specification and Preambles
  2. Corrections should be made to rectify errors found in bulk-checking
  3. Any changes to the draft BQ should be made using different coloured pencils so that the changes can be apparent
  4. If changes are made directly on computer, either the results of the changes should be marked on the typed draft BQ used for bulk-checking or identifications should be made on the re-printed draft BQ
  5. Any changes to the draft BQ should be seen by the bulk-checkers
  6. If the bulk-checkers are satisfied with the accuracy of the BQ descriptions, units and quantities, they should initial against the quantities to signify acceptance
  7. When all items have been initialled by the bulk-checkers, the bulk-checking process is finished

Final editing

  1. After making corrections and having them bulk-checked as well, the marked typed draft or re-printed draft with changes highlighted should be submitted to the editor again for final editing
  2. If further changes are required, the preceding changes should be repeated

Final typing corrections

  • Finally edited and corrected written drafts can be submitted to typing corrections and reading over

Reading quantities

  1. For manual measurement requiring transfer of quantities from bundles of dimension sheets to the written draft BQ, the quantities as typed on the final typed BQ should be compared with the quantities on the dimension sheets to ensure that all measured quantities are actually reflected in the final typed BQ. There may be chances that additional measurements have been made after the original written draft BQ, but they are forgotten to be reflected in the final draft and they have escaped the attention of bulk-checkers
  2. To avoid fatigue, usually two persons are involved in reading quantities, with one reading out the quantities on one document and the other verifying the quantities on the other document
  3. The units should also be read out as well to ensure that the correct units are typed

Contents sheet and thickness of documents

  1. Systematic page numbering should be adopted. Page numbers of various sections of the Tender Documents should be prefixed for easy identification purposes, for example, "PL" for Specification Preliminaries and "TS" for Technical Specification
  2. The contents page should be compiled. Too thick a document may require to be split into two or more volumes and the covers should have volume number


  • After final correction, the typed BQ can be submitted to photocopying

Page checking

  1. Checking should be done after photocopying to ensure no errors before binding:

    • Duplicate, missing, indistinct or defaced pages
    • 多、漏、不清、弄坏
  2. Random check can be done for highest quality service, otherwise full check should be done
  3. Out-sourced printing companies may not check every pages
  4. In any case, the team leader should carry out random check on at least one sample


  • After page checking, the Tender Documents can be bound and dispatched to the Architects who would issue invitation letters to Tenderers to collect the Tender Documents for tendering

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