Awarding Contract 定标

Awarding the Contract

  1. Letter of Acceptance / Letter of Award
  2. Letter of Intent (to nominate) followed by Letter of Acceptance by the Main Contractor
  3. Is letter of intent binding? If binding, how?

Contents of the Letter

  1. Issuing on behalf of the Client
  2. Brief description of the Works
  3. The Contract Sum
  4. Build-up of the Contract Sum from the original Tender Sum, if different
  5. Discounts (lump sum, percentage, how to apply, how are prime cost rate items treated)
  6. The Contract Periods
  7. Pricing clarifications
  8. Technical clarifications
  9. Defining Contract Documents and order of precedence (Tender Documents, tender, tender correspondence)
  10. Any programme, method statement, site layout plan, and organization chart for reference only and to be formally proposed after contract award but subsequent deviations to be properly justified (information contained in these reference documents but intended to form part of the contract should be specifically stated)
  11. Counter-signing and returning the letter
  12. Binding contract upon counter-signing
  13. Immediate formal submissions:
    • Surety Bond
    • Employees’ Compensation Insurance Policy
    • Contractors’ All Risks and Third Party Liability Insurance Policy
    • Method statement of the Works
    • Programme of the Works
    • Site layout plan
    • Organisation chart with the names and qualification of key management and site personnel for the Works

Preparing the Formal Contract Documents

  1. Number of copies
  2. Contract Drawings to be bound and signed as well
  3. Original and certified true copies
  4. Checking for the updated registered addresses
  5. Amendments and Special Conditions to the Form of Contract:
    • Physically amending the Form
    • Including and initialling an overriding clause to incorporate the amendments and special conditions
  6. Calculating the Date for Completion from the overall duration (Date for Possession or Date for Commencement counted as day 1)
  7. Calculating limit of retention and amount of surety bond (based on the overall Contract Sum or exclusive of prime cost and provisional sums; rounding off).
  8. Execution as simple contract or contract under seal
  9. Significance of the date of signing

Signing the Contract

  • Example of the signing page of the Standard Form of Building Contract 2005/2006 Edition: